Building a Guest List

Since open events are prohibited by the Sigma Alpha Mu Risk Management Policy, chapters are required to have a guest list for their events. Also, when we know the individuals who are at our events, typically less issues arise.

These are important things to consider when creating your guest list for your event:

  • Are there any University of FSL policies that limit the number of guests per member for chapter events?
  • For Sigma Alpha Mu, the policy is two guest per member/candidate at an event!
  • Important items to have on a guest list are:
    • Name, age, email, phone number, time entered, time left, notes
    • Each individual must be designated on the guest list to which member/candidate they are the guest of
  • The chapter needs to keep the guest list for up to 1 year in a location that is easily found
  • Members are responsible for the behavior of their guest(s)
  • Some options to create a guest list are:
    • It is recommended that the guest list be closed at least 24 hours prior to the event
  • Inform the guest with information and expectations in advance